1.1 The name of the Association shall be known as Ceredigion Art Trail (herein referred to as the Association)
2. OBJECTS & POWERS
2.1 Raise the profile of artists and craftspeople in Ceredigion.
2.2. Enable artists and craftspeople to open their studios and workshops to the public.
2.3. Offer economic benefit to artists, craftspeople and local community through cultural tourism.
2.4. Bring art and craft to a wider audience.
2.5. Offer community and cultural development to an area through cultural regeneration.
2.7 Power to raise funds and to invite and receive contributions
2.8 Power to buy, take on lease or in exchange any property necessary for the achievement of the objects and to maintain and equip it for use. Power subject to any consents required by law to sell, lease or dispose of all or any part of the property of the Association
2.9 Power to employ such staff as are necessary to the proper pursuit of the objects and to make all reasonable or necessary provision for the payment of pensions and superannuation for staff and their dependants.
2.10 Power to co-operate with charities, voluntary or other bodies, statutory authorities and individuals in furtherance of the objects and to exchange information and advice with them.
2.11 Power to appoint and constitute such advisory committees as the Executive Committee may think fit.
2.12 To do all such lawful things as shall be conducive to the attainment of the above objects
3.1 The management of the Association shall be vested in an Executive Committee to consist of the officers of the Association.
3.2 The officers shall be the Chairperson, Vice Chairperson, Secretary and Treasurer
3.3 Three Executive Committee members shall form a Quorum.
3.4 The Executive Committee will normally be elected at the Annual General Meeting. In the interests of continuity, officers will be elected for two years and their election staggered so that half change at each Annual General Meeting.
3.5 The executive committee may be enlarged beyond the Chairperson, Vice Chairperson, Treasurer and Secretary posts and if so all members will have an equal vote.
4.1 The funds of the Association shall be applied solely to the stated objects of the Association.
4.2 Good and services purchased over a value set by the Executive Committee must be submitted for competitive tender or quotation.
4.3 In the event of dissolution of the Association, the property of the Association will be realised and after the satisfaction of all its debts and liabilities, such property shall not be paid to or distributed among, the members of the society but shall be given or transferred to some other institution having objects similar to the Association. This is to be determined by the members at or before the time of dissolution and, in default by such judge or the High Court of Justice as may have acquired in jurisdiction in this matter, and so far as effect cannot be given to this provision then to some charitable object.
4.4 The Treasurer shall keep proper books of accounts showing all sums received and paid and shall have the authority to give receipts for monies paid to the Association. Cheques on the Association Bank Account shall be signed by two of the following: namely Chairperson, Secretary, Treasurer, but no monies shall be expended without the sanction of the Executive Committee.
4.5 The Treasurer shall arrange for an independent audit of the accounts annually in preparation for their presentation at the AGM
4.6. The total financial liability of Executive committee and all Trail members is limited to £1 each.
ANNUAL GENERAL MEETING
5.1 The Annual General Meeting shall be held in SEPTEMBER or OCTOBER when the only business to be transacted shall be the confirmation of Minutes, Secretary’s Report, Treasurer’s report (including the audited Annual Statement of Account previously approved by the Executive Committee and Chairperson’s report; election of Officers and the election of the Executive Committee and any other business proper to an Annual General Meeting.
5.2 A minimum 14 days notice in writing shall be sent to each Member prior to an AGM.
5.3 The Quorum for the AGM shall be five.
5.4 The Annual Statement of Account, duly audited shall be sent out at least seven days in advance of the meeting.
EXTRAORDINARY GENERAL MEETING
5.5 An Extraordinary General Meeting may be called at the discretion of the Executive Committee, or on requisition in writing to the Secretary of 5 members of the Association stating the object of such a meeting.
5.6 At least seven days notice of the meeting, specifying the business, shall be given in writing to the Secretary to every member of the Association.
5.7 No other business shall be transacted at such meetings.
EXECUTIVE COMMITTEE MEETINGS
5.8 The Executive Committee shall meet at least four times per year.
5.9 Any matter or question which is not provided for in these rules, shall be dealt with by the Executive Committee whose decision shall be final.
6.1 Membership is open to any individual, body, corporate or unincorporated association which agrees with the Association’s objects.
6.2 Each member organization shall appoint an individual to represent it and to vote on its behalf at meetings of the Association.
6.3 Every member shall have one vote.
6.4 Each member organization shall notify the name of the representative appointed by it to the Secretary.
6.5 Termination of membership. Membership of any member may be terminated by majority vote of the Executive Committee at any time. The member liable for termination may appeal in writing within 30 days for a vote of the whole membership.
7.1 This constitution may not be altered except at a General Meeting of which every member shall received notice in writing, setting out full details of the proposed alterations.
7.2 Each member will receive a copy of the Constitution on joining the Association.
This constitution was agreed by Ceredigion Art Trail in AGM Sept 2016 Aberaeron.
Equal Opportunities Policy
Statement of Intent
Ceredigion Art Trail recognises groups and individuals within society face both direct and indirect discrimination. Ceredigion Art Trailaims to promote equality of opportunity and to ensure no individuals; group or organisation is discriminated against by the group in its provision of Ceredigion Art Trailevents or any other of its activities.
Ceredigion Art Trail is committed to a bilingual policy in all publicity and public communication.
Ceredigion Art Trail is committed to the principal of equality of opportunity and will not discriminate either within the group, or within the events it promotes, on any of the following grounds:
- Age Marital status
- Colour Nationality
- Ethnic Origin Physical disabilities
- Gender Religious or Political beliefs
- Domestic Care Responsibilities Sensory impairment
- HIV/AIDS Sexual orientation
- Language Social or economic background
- Health status Unrelated criminal convictions
I. Membership: Group membership is open for all to apply, the methods for inclusion of new participants is as stated in the Ceredigion Art Trail constitution.
2. Management: Posts in the group’s organisation are allocated on a voluntary basis and there are no restrictions as to who may participate.
3. Practice: Ceredigion Art Trail will ensure all its events and participants are available to and, as far as possible, accessible to, all members of the community.
4. Publications: All published material used and issued by Ceredigion Art Trailshould be non-discriminatory.
The above principals and objectives will be made known at group meetings and the activities of the group reviewed annually at the group’s AGM to ensure these aims and principals are being maintained and if needs be, revisions will be made to improve them.